The parish council agreed the following policy for dealing with applications at a Council Meeting held on the 14th September, 2020
The parish council is a statutory consultee for all planning applications in Grundisburgh and Culpho. In effect that means that East Suffolk Council informs the parish council of all planning applications in the villages and invites the council to make comments within a very limited timescale. Although the parish council is a statutory consultee any member of the public can object to, or support, applications. It must be remembered that planning permissions are granted, or refused, by East Suffolk Council not Parish Councils.
The Planning Sub Committee will not engage in any pre-application consultation with applicants, but will inform applicants that pre-application advice can be obtained by contacting East Suffolk Planning Department.
The Planning Sub Committee Chair to provide a Planning Report for the Clerk to issue to all Councillors before each bi-monthly Parish Council Meeting with an update of the position a that meeting. The Planning Sub Committee will meet as needed between the bi-monthly Parish Council Meetings for the purpose of discussing specific Planning Applications or other important planning matters.
Set out below are the procedures that needs to be followed to access Planning Applications online
East Suffolk Council no longer issue hard copies of plans to Parish Councils. All planning application information is communicated online.
The Parish Clerk is notified by East Suffolk Council of Planning Applications submitted for Grundisburgh and Culpho. The Clerk in turn notifies the Chair of the Parish Council's Planning Sub Committee and uploads new applications onto the Parish Council's website and posts onto the Parish Council's notice boards. Currently the Parish council has 21 days in which to provide a detailed response to East Suffolk Council.
For members of the public the procedure to find and access any application is as follows
1, go online to East Suffolk Council's planning click here
3. search for planning applications on Public Access
4. Planning - simple search - enter Planning Application number at Keyword then press Search
5. alternatively go to weekly/monthly (recommend you use monthly) Parish - Grundisburgh or Culpho (treated separately) to access any new applications if you don't have a number
Chair of Subcommittee will
a) review the application online and determine whether this should be categorised as a minor, significant or major application.
b) in the case of minor applications the Chair initially identifies any issues/queries.
c) notifies the Subcommittee by email of the reference number of the application with a request to access East Suffolk Council’s website and advise of any other queries or objections they have to all members of the subcommittee.
d) if any member of the Subcommittee considers the need for a site visit at least two members of the Planning Subcommittee, as far as practicable, carry out an inspection of the location(s) as an information gathering exercise to be shared with all planning subcommittee members.
e) subsequently the Chair or any member, by agreement, to collate agreed objections with reference to:
f) when agreed, the Clerk to send to East Suffolk Council with copies to both local District Councillors
g) if the application is considered Significant the procedure is the Chair of the Subcommittee to liaise with Parish Clerk to arrange for posters to be prepared to inform the community of an Extraordinary Parish Parish Council Meeting to consider the application. When objections are agreed, the Chair of the Subcommittee will draft a response for the Clerk to send to East Suffolk Council with copies to both local District Councillors
h) If the application is considered Major the Chair of the Subcommittee to liaise with the Clerk to arrange for posters to be prepared to inform the community of an Extraordinary Parish Council Meeting /or Village. Meeting to consider the application/proposal.
When a Planning Application Is approved or refused by East Suffolk Council the decision to be posted on the Parish Council’s website as soon as possible.
The Planning Subcommittee will meet as needed between the bi-monthly Parish Council meetings for the purpose of discussing specific Planning Applications or other important planning matters.